When used properly, timesheets serve as a catalyst for these lofty endeavors. But nearly all organizations aim to improve, to be transparent, and to use data to better understand their operations. Some focus on innovation and risk taking, while others are more cautious. Historical time tracking information - when coupled with cost and budget data - takes the guesswork out of forecasting, and enables team leaders to better plan for future projects, hiring, and more.īusinesses define their culture in various ways. Time tracking data allows digital agencies, consultants, nonprofits, and other businesses to measure the true costs of any project, and use this data to better plan for the future. Without tracking time, there's no way to know how long a project or program takes.
Time tracking data is critical to improving productivity, planning for new business, and staffing projects in real time (easier said than done).Īnother key benefit is improved forecasting and benchmarking.
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Time tracking enables managers to do their job better, and in turn, free up more time for helping their employees. Organizations that successfully use time tracking platforms are able to clearly explain to their team the importance of time sheets - and the data behind them. They see it as nothing more than a chore. Many employees don't understand the benefits of entering their time. It should take seconds - not minutes or hours - to confirm your team's work.Ĭlear drop down menus, smart filters, and approval notifications should allow managers to approve or deny timesheets as quickly as possible. It's not just entering time that should be easy. Automatic email reminders are a simple way to reach out to an employee (or group of employees) and make sure they have completed their time sheets. No one should have to manually email their team to remind them to complete their timesheets. The more you can automate repetitive tasks, the more likely it is that your team will enter their time.Īutomation includes the management of employees who track time. When looking for a time tracking platform, make sure it can automatically fill in data from the previous day or week, and pre-populate your timesheet with only the projects or tasks you should be working on. Tracking time - even with complex cost structures and role-based restrictions - should be as simple as possible. The best timesheets simultaneously benefit employees and managers - they remove all barriers from entering time (single sign on, mobile access, custom fields, etc.) and surface key insights that drive improved business outcomes.
That's why it's critical timesheets have mobile apps for iPhone and Android, easy-to-use reporting, and pre-populated fields that make entering time simple. This should be fairly straightforward: The easier it is to complete a timesheet, the more likely employees are to do so. The following are 10 tips for implementing a time tracking policy:
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The key is to figure out how to get employees to consistently log their hours. This way, you can double-down on the initiatives that move your organization forward. Armed with this data, you’ll begin to see which initiatives are worth pursuing, and which ones have a high opportunity cost.
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Time tracking adoption will proceed smoother if you are able to clearly justify the reasons including increased productivity and decreased costs.Īfter the idea has been socialized, it’ll be time to find a software solution that makes time tracking easy for employees, but also gives you accurate data. Some may assume you are tracking time to solely monitor employee activities whereas others may feel as though they are being watched.Ĭonsequently, the employee/manager relationship could become strained without offering complete transparency as to why logging hours is important. Primarily, it’s important to consider how employees will react to time tracking policies. Why People Resist Time Trackingĭespite the many benefits of time tracking, there are some disadvantages. Yet timesheets - and the performance, budget, and billing data they contain - are some of the most powerful tools a business has to reduce costs, improve operations, and increase profits. Time tracking is often misunderstood by employees, misused by management, and implemented only out of necessity. The mere word can strike fear into the heart of even the most-seasoned executive.